Administration of the program

1. Administration of the program:

1.1 The administrative organogram for the program will be as follows:  

The program administration will be done by Weekend MBA administration committee and will be shaped in two phases-Weekend MBA Executive Committee and Batch Coordination Committee. The Weekend MBA Executive committee will be composed of Program Advisor, Program Director and Assistant Program Directors (One from each department). The dean of the faculty will be the Program Advisor, by post. Program Director will be selected by department and by seniority rotation and approved by the Faculty Meeting. One Assistant Program Director will be selected from each department based upon seniority rotation and suggested by corresponding departmental academic committee meeting. TheProgram Advisor will chair all the meetings of this Weekend MBA Executive committee. The Assistant Program Director will be responsible for supervision of the program for each corresponding department, whilst the Program Director will supervise the total program. The Program Director and Assistant Program Director will be selected for one year tenure based upon seniority by rotation. Moreover, for the post of Assistant Program Director, an Assistant Professor has to have minimum three years of teaching experience in the respective department and the Program Director must be at least an Associate Professor in designation with minimum seven years of experience at any department under the faculty.   

Batch coordination committee will be composed of Chief Batch Coordinator and two Assistant Batch Coordinators. The Chief Batch Coordinator will preside the Batch Coordination Committee meetings with time-to-time consultation with the Assistant Program Director of the respective department. The Chief Batch Coordinator will be responsible for supervision of the program for each batch. This committee will be formed by the departmental Academic Committee for a term of one year and named as Batch Coordination Committee of 1^st, 2^nd, 3^rd Batch and likewise of the respective department.

The batch coordination committee for each of the batch in the department will be formed at the meeting of the academic committee in general. However, the responsibilities of the batch coordination committee for the non business group in the first academic year will be allocated among the departments by the executive committee based on by rotation by department seniority. The academic committee of the respective department will nominate the members of the batch coordination committee in this case based on the proposition of the executive committee. 

One person will not hold multiple positions in a single Weekend MBA Executive committee. If necessary, committee members at any position can be recruited from other departments within the Faculty of Business. A teacher must serve at least three years in a department involved under the faculty of Business Administration at JKKNIU to hold any administrative position in the program.  A new department (new department means those haven’t included till now into the program; approval date of this revised ordinance (if get approval) by the syndicate in this case indicates the duration) must have students in their regular masters’ level for the enrolment in the evening MBA program under the faculty.                  

1.2 Specific Duties and Functions of Weekend MBA Executive Committee: Weekend MBA Coordination Committee will be responsible for the overall management of Weekend MBA Program and will execute the following specific activities:

1. Overall Coordination of the program
2. Organize the admission test for Weekend MBA program
3. Selection and distribution of courses in each Semester (as approved by academic committee).
4. Appointment of course teachers
5. Granting scholarship
6. Decision relating to make-up courses
7. Managing logistic support for teachers and students in the program through batch coordination committees.
8. Preparation of budgets and managing accounts and preparation of documents for audit.
9. Submission of periodical reports to the academic committee of the program
10. Preparation and submission of financial report to the Vice-Chancellor and Director (Finance and Accounts) of the University on a semester basis
11. Making sure that the dues of University are paid in the University account on a semester/trimester basis 
12. Facilitating any Auditing process undertaken by the University or University Grants Commission, if required.
13. Any decision for modification with new addition and restructuring regarding the program
14. Appointment of full and/or part time staff members.

1.3 Specific duties and functions of Batch Coordination Committee: 

1. The Batch Coordination Committee will recommend the names of paper setters, receive question papers and moderate the same. The Batch Coordination Committee will also fix the dates of viva voce.
2. The Chief Batch Coordinator shall declare the dates of examination. 
3. The Batch Coordination Committee of each batch shall finalize the result of the respective semester and submit it to the Assistant Program Director. The Committee shall also prepare the combined results at the final Semester. 
4. The committee shall submit the result to the Assistant Program Director within three weeks from the date of the last examination.
5. Preparing academic calendar and class routine for each Semester
6. Forwarding of addition and drop of courses to the executive committee for approval.
7. Conduction and supervisions examinations
8. Evaluation of course outlines
9. Evaluation of the teachers 
10. Forwarding applications relating make-up courses to the executive committee for approval. 
11. Managing logistic support for teachers and students

1.4 Course Distribution Regulations:

i) The core courses of the non business group will be offered among the departments equally by the executive committee of the program. The rest of the courses will be distributed among the departments by rotation by seniority (if any) .The academic committee of the respective department will nominate course teachers for the offered course.  

ii) All of the departmental teachers will be preferred to offer courses in the Weekend MBA Program on the seniority rotation basis those have minimum three (3) years of teaching experience in the concerned department under the faculty and hold at least the position of Assistant Professor. It is to be noted, the criterion of eligibility may be relaxed for the teachers those have joined before December, 2021 in any department under the faculty and the concerned academic committee will decide in such cases.     

iii) A teacher will be allowed to participate in a maximum of three courses per semester, but will not be allowed to participate in classes more than two per day. Moreover, a teacher will not be permitted to take part more than one course in the same batch.           

iv) Teachers of other departments of the Faculty of Business Administration will have the second priority. i.e. if there is not adequate number of teachers available to offer the courses in a department then the department may request for course teachers to other departments. 

v) If any course teacher position is vacant even after offering to the other intra faculty teachers, teachers of other departments (out of the faculty) or other public universities will be offered to take course duty, if fits with the course objectives and contents. The designation and service experience in such educators has to be fulfilled according to the criteria mentioned in the ordinance for our teachers employed under the program. 

vi) The departmental academic committee may offer courses to a teacher          on study leave if the teacher agrees to conduct the course of the Weekend MBA premises.